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  • InsideTrack
  • April 19, 2023

    Using Password Managers to Guard Client Confidentiality

    Do you practice health password hygiene? Most people don't – but a password manager can help you protect the security of your clients' information. Learn more about choosing and using a password manager.

    Tom Lambotte

    password manager

    April 19, 2023 – Passwords are a crucial aspect of our online security, and with the increasing number of online accounts we hold, managing passwords has become increasingly complex and challenging.

    Using weak passwords or reusing them for multiple accounts can put your sensitive data at risk of being breached. Let’s be honest here: although this is widely known and accepted, the truth is that the majority of people are not practicing healthy password hygiene, putting law firms at great risk.

    A study by password manager company Keeper Security found that 87% of respondents admitted to using the same password for more than one account, and 60% said they had never changed their work password. Fortunately, password managers are designed to help users manage their passwords and protect their online security.

    Why Do Lawyers Need Password Managers?

    Lawyers and firms deal with highly sensitive and confidential data, such as financial records, legal documents, and client information. They must protect this information from unauthorized access, breaches, or cyberattacks that could result in severe legal and financial consequences.

    Tom Lambotte Tom Lambotte is CEO and founder of GlobalMac IT and Bobaguard in Cleveland, Ohio.

    The legal industry is highly regulated and must adhere to various data protection laws and regulations that require them to implement strong security measures to safeguard their clients' data.

    These tools offer a secure and convenient way to handle passwords and ensure data security. As the first line of defense against cyberattacks, passwords play a vital role in safeguarding sensitive information. For lawyers and law firms, these tools enable storing, organizing, and generating robust, unique, and intricate passwords for each account, removing the need to memorize them. They also help prevent data breaches by ensuring passwords are neither shared nor reused, reducing password-related cyber risks.

    By providing an additional layer of protection, password management tools ensure that only authorized individuals can access sensitive data. They employ encryption algorithms for secure password storage, making it difficult for unauthorized users to gain access. Advanced security features like two-factor authentication are also available, requiring two forms of identification to access accounts, making it harder for hackers to break in.

    These management tools offer a straightforward and user-friendly way to handle passwords, simplifying compliance with data protection regulations for lawyers. By utilizing such a tool, legal professionals and firms can concentrate on their core business activities while offering clients peace of mind, knowing that their data remains secure.

    Why are Password Managers Safer than Storing Passwords in Browsers?

    Web browsers offer a convenient option to store passwords and other sensitive information, but they are not the most secure method. Storing passwords in web browsers makes them vulnerable to cyber threats and potential security breaches. On the other hand, password managers are explicitly designed to protect and keep passwords safe from cyber threats.

    These tools utilize strong encryption algorithms for secure password storage. Each password is encrypted with a unique key accessible only to the user, ensuring no one else can access or steal them. Advanced security features like two-factor authentication add an extra layer of protection for password safety.

    These management tools also provide benefits that make them a safer choice than storing passwords in web browsers. For instance, they can automatically generate complex and unique passwords for each account, removing the need for memorization. Users can access passwords from any device and platform, making management on the go convenient.

    Compared to web browsers, these tools present a safer and more user-friendly method for handling passwords. They have advanced security features that shield passwords from cyber threats and potential breaches. Additional benefits, such as automatic password generation, make managing passwords and ensuring data security easier.

    To sum up, these management tools provide a convenient and secure solution for lawyers and law firms to handle passwords and maintain data security. They include advanced security features like encryption and two-factor authentication, protecting passwords from cyber threats and potential breaches. By utilizing such a tool, legal professionals can comply with data protection regulations and concentrate on their core business activities, giving clients peace of mind that their data is secure.

    Choosing a Password Manager

    When selecting a password manager, consider the following factors:

    Security. Look for a password manager with robust security features such as encryption, two-factor authentication, and secure password sharing. Encryption is the process of encoding data so that only authorized individuals can access it. Two-factor authentication requires users to provide two forms of identification before granting access to their accounts. Secure password sharing allows you to share your passwords with others securely.

    Ease of use. The password manager should be easy to use and integrate seamlessly with your devices and browsers. Some password managers require more technical knowledge than others. Choosing a password manager that is easy to use and doesn't require a lot of technical expertise is essential.

    Accessibility. Choose a password manager that allows you to access your passwords from any device and platform. You need to be able to access your passwords from your phone, tablet, and computer. Password managers that offer browser extensions are beneficial, as they allow you to fill in your passwords automatically.

    Collaboration. If you work in a team, choose a password manager with collaboration features such as password sharing and access controls. Collaboration features are essential if you work in a team or have multiple people accessing the same account. Password managers that offer access controls allow you to control who has access to specific passwords.

    Cost. Consider the cost of the password manager, including any additional fees for premium features and storage. Some password managers are free, while others require a subscription fee. We prefer the latter since it is essential to choose a password manager with proper financial backing to continually invest in keeping up-to-date and secure.

    Using a Password Manager

    Once you have chosen a password manager, here are some best practices to get the most out of it:

    Create Strong and Unique Passwords. Use the password manager to generate and store strong passwords for each account. Strong passwords should be long, complex, and unique for each account. Avoid using easily guessable information such as your birth date, address, or pet name.

    Enable Two-Factor Authentication. Two-factor authentication provides an extra layer of security to your accounts. Enable it wherever possible. Two-factor authentication requires users to provide two forms of identification before granting access to their accounts.

    Keep Your Password Manager Updated. Keep your password manager and all associated software up to date with the latest security patches and updates. Developers constantly update their software to address potential security vulnerabilities and improve performance. Make sure to install updates as soon as they become available.


    Many password managers are available on the market, each with unique features and benefits. Researching and choosing a password manager that fits your needs and budget is important.

    BobaGuard Turnkey Cybersecurity Suite

    Built with the legal professionals in mind, BobaGuard Turnkey Cybersecurity Suite offers eight services, including cybersecurity training, phishing simulation, AI-based advanced email protection, and more.

    BobaGuard gives you:

    • proactive security tools that work behind the scenes to strengthen your security;

    • training and ongoing phishing simulations that help you identify and stop threats;

    • a contingency strategy in case of a breach; and

    • a streamlined onboarding process.

    Visit the BobaGuard website for more information

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