BEFORE THE ARBITRATOR
In the Matter of the Arbitration of a Dispute Between
SCHWARTZ MANUFACTURING COMPANY
LOCAL UNION NO. 236-T, COUNCIL OF THE
TEXTILE WORKERS OF AMERICA
Mr. Gene L. Krull, International Representative,
United Food and Commercial Workers,
International Union, AFL-CIO & CLC TAG Council, P.O. Box 1174,
Appleton, WI 54912-1174,
on behalf of Local Union No. 236-T.
Mr. Harlan Schwartz, President, Schwartz Manufacturing
Company, 1000 School Street, P.O. Box
328, Two Rivers, WI 54241, on behalf of the Company.
Schwartz Manufacturing Company (Company) and Local Union No. 236-T, Council
United Textile Workers of America (Union) are parties to a collective bargaining agreement
the years 2001-2004, which provides for final and binding arbitration of grievances through
Wisconsin Employment Relations Commission. Pursuant to the Union's request, the
Employment Relations Commission appointed Sharon A. Gallagher to hear and resolve a
between them regarding the timing of the Company's contributions to its 401(k) plan on
employees. Hearing in the matter was originally scheduled for January 7, 2003, but was
to January 16, 2003, at the request of the Employer. The hearing was held on January
16th, at Two
Rivers, Wisconsin. No stenographic transcript of the proceedings was made. The parties
right to file post-hearing briefs and orally argued the case on the day of hearing. However,
herein was kept open for receipt of the 2001-04 labor agreement which had not been typed as
date of the hearing. That document was received by the undersigned on March 7, 2003.
To maximize the ability of the parties we serve to utilize the Internet and
software to research decisions and arbitration awards issued by the Commission and its staff,
footnote text is found in the body of this decision.
The parties were unable to stipulate to an issue or issues for determination in this
However, the parties stipulated that the Arbitrator could frame the issues based upon the
evidence and argument and the suggestions of the parties in this case. The Union suggested
Did the Company violate the employees' rights by not making
payday payments to the existing
401(k) plan? If so, what is the appropriate remedy?
The Company refused to suggest an issue in this case. Rather, it made the following
statements at hearing:
The Company did not violate employee rights; there was
any specific agreement
regarding when matching payments for the 401(k) plan would be made by the Company; the
Company made full and correct payment at the end of the tax year for all employees who
contributed to the 401(k) plan and/or were eligible for contributions from the Company.
Based on the relevant evidence and argument in this case, as well as the Company
positions stated herein, the Arbitrator concludes that the following issues shall be determined
Did the Company violate the employees' rights or the labor
agreement by not making payday
payments to the existing 401(k) plan? If so, what is the appropriate remedy?
RELEVANT PROVISIONS OF THE 1998-2001
MEDICAL BENEFITS, WEEKLY INDEMNITY, DEATH BENEFIT,
SECTION 125 AND 401(k) PROGRAMS
. . .
7. The Company shall institute a 401(k) plan to
allow employees to contribute to their own
retirement plan. The Company will make no contribution to the 401(k) plan.
RELEVANT PROVISONS OF
THE 2001-2004 LABOR AGREEMENT
On February 4, 2003, the Arbitrator sent a letter to the parties stating that the Award
could not be drafted and issued until relevant portions of the 2001-04 were received by the
On March 7, 2003, the Arbitrator received the following language which both parties agreed
the agreed-upon changes in the language of Article XX, paragraph 7 of the 1999-2001
7. The Company instituted a 401k plan in 1999 (negotiated
Nov 1998) to allow
employees to contribute to their own retirement plan. The Company initially made no
to the 401k plan. In 2002 (negotiated Nov 2001) the Company agreed to contribute to the
on the basis of $.10 for each employee dollar contribution up to a limit of 6% of the
gross earnings. This Company contribution is scheduled as follows for this Contract:
Year I @ $.10; Year II @ $.10; Year III @
The Company makes filters for milk production on the farm.
employs approximately 16
employees at its facility located in Two Rivers, Wisconsin. The Company and the Union
a collective bargaining relationship for some time.
During negotiations for the 1998-01 labor agreement, the Company agreed to set up a
plan to which employees could contribute. The parties expressly agreed that the Company
be responsible to make any contributions to the 401(k) plan during the term of that
the 1998-01 labor agreement was agreed to, the Company hired a plan administrator,
to assist it in setting up the 401(k) plan and administering same. Company President
out a questionnaire necessary to set up the plan and in doing so, as the IRS requires, Mr.
had to answer a battery of questions regarding how the Company 401(k) plan would function
how the Company would make matching 401(k) plan contributions on behalf of participating
employees, if such contributions were required in the future. Mr. Schwartz stated herein that
Company's 401(k) plan administrator advised him that for small companies, one
contribution is the simplest method and he relied upon Wotja-Krey's advice on this point.
Mr. Schwartz filled out the following questions that formed the basis for the 401(k) plan at
inception, as was required by the IRS and his plan administrator:
. . .
FORMULA FOR DETERMINING EMPLOYER MATCHING
NOTE: Regardless of any election below, if the ACP test safe
harbor is being used (i.e.,
Question 30.c. is selected), then the Plan automatically provides that only Elective Deferrals
up to 6% of Compensation are taken into account in applying the match set forth below and
that the maximum discretionary matching contribution that may be made on behalf of any
Participant is 4% of Compensation.
a. [ ] N/A. There will not be any matching contributions (Skip to Question
b. [X] The Employer ... (select 1. or 2.)
1. [X] may make matching contributions equal to a discretionary
to be determined by the Employer, of the Participant's Elective Deferrals.
2. [ ] will make matching contributions equal to ____% (e.g.,
50) of the
Participant's Elective Deferrals, plus:
a. [ ] N/A.
b. [ ] an additional discretionary percentage, to be determined by the
determining the matching contribution above, only Elective Deferrals up to the
percentage or dollar amount specified below will be matched:
(select 3. and/or 4. OR 5.)
] _____% of a Participant's Compensation.
[X] a discretionary percentage of a Participant's Compensation or a
discretionary dollar amount, the percentage or dollar amount to be determined
by the Employer on a uniform basis to all Participants.
c. [ ] The
Employer may make matching contributions equal to a discretionary percentage, to
be determined by the Employer, of each tier, to be determined by the Employer, of the
Participant's Elective Deferrals.
d. [ ] The
Employer will make matching contributions equal to the sum of ____% of the portion
of the Participant's Elective Deferrals which do not exceed ____% of the Participant's
Compensation or $____ plus ____% of the portion of the Participant's Elective Deferrals
which exceed ____% of the Participant's Compensation or $____ but does not exceed
____% of the Participant's Compensation or $____.
NOTE: If c. or d. above is elected, the Plan may violate the
Code Section 401(a)(4)
nondiscrimination requirements if the rate of matching contributions increases as a
Participant's Elective Deferrals or Years of Service (or Periods of Service) increase.
PERIOD OF DETERMINING MATCHING CONTRIBUTIONS
Matching contributions will be determined
on the following basis (and any Compensation or
dollar limitation used in determining the match will be based on the applicable period):
e. [X] the entire Plan Year.
f. [ ] each payroll period.
g. [ ] all payroll periods ending
within each month.
h. [ ] all payroll periods ending
with or within the Plan Year quarter.
. . .
The Company's 401(k) plan was adopted on January 1, 1999, and the summary of
and the terms of the plan have not changed in any way since January 1, 1999. Mr. Schwartz
herein that he did not recall discussing the subject when possible future employer
be made with Wojta-Krey representatives in 1999 and he did not recall that he had filled out
above questionnaire on the subject of future employer contributions until after the grievance
in this case. Mr. Schwartz stated that at the time he met with his plan administrators and
the initial questionnaire, the subject of when employer contributions might be made meant
to him, as the 1998-01 labor agreement did not require any Company contributions.
In October and November of 2001, during negotiations for the 2001-04 labor
parties agreed that the Company would begin making matching contributions for employees
participating in the 401(k) plan in the specific amount(s) listed in the 2001-04 contract. It is
undisputed that the parties never discussed in negotiations for the effective labor agreement
Company would make its 401(k) contributions on behalf of employees. 1/ The 2001-04
agreement does not contain any language regarding when matching employer contributions to
401(k) plan must be made.
1/ Since its inception, participating employees
have been contributing to their accounts out of each bi-weekly
In June, 2002, employees went to Company President Schwartz to inquire regarding
of the 401(k) plan, as the Company had recently changed administrators, from Wojta-Krey to
During this meeting, employees asked Mr. Schwartz when 401(k) contributions would be
the Company for participants. Mr. Schwartz responded that he thought that Company
would be made bi-weekly but that he was unsure about this because he was not an expert in
and he had received a thick document from the administrator which he had not read.
Later, Mr. Schwartz discovered that his statement to employees in June, 2002, was
and that he had executed the original 401(k) plan document to provide for one
Company contribution on behalf of participants. Mr. Schwartz then notified his accountant
and the accountant then placed the following notice in employee paychecks issued August 8,
This paycheck includes the first deduction for 401(k), if you
choose to participate. Balances from
the previous plan have been transferred to Lincoln Financial Group.
The company match will be calculated at
year-end and a contribution will be made at that time.
Originally, a contribution was going to be made after each paycheck.
. . .
On August 19, 2002, the Union filed the instant grievance which read as follows:
. . .
Union & Harlan agreed in Nov.
& again June of 2002 on Harlan matching .10 per dollar up to
6% and to be paid every pay day.
. . .
The Company's answer to the grievance dated October 21, 2002, came after several
the Union, and it read in relevant part as follows:
. . .
In October and November of 2001 the Company and the Union
bargained on contract proposals
submitted by the Union and the Company. Negotiations on these proposals were resolved
and a three
year agreement was concluded in late Nov 2001.
The Union proposal regarding the 401k plan
which was in effect from the previous contract
without a Company contribution now asked for a Company contribution for this contract.
Union proposal was for $.25 for each employee dollar up to 15% of earnings. This
was bargained in the meetings of 10/25/01, 11/01/01, 11/08/01 and 11/24/02 when
reached on a contribution of $.10 for years I & II of the contract and $.12 for year III
of the contract
up to 6%of the employees gross earnings.
No mention of any other conditions regarding the Company
contribution to the 401k program
were intoduced [sic] by either the Union or the Company.
In June of 2002 the Union requested a
progress report on the 401k plan as the Company had
switched administrators of the plan from Wojta-Krey to Ansay and progress in effectuating
was slow. This progress report was 6 months after the finalization of the contract and cannot
way be considered to have any bearing on the previously concluded contract.
In the course of that meeting I was asked
when the Company contributions would be made. I
replied that I thought that they would occur each payroll, but I cautioned that I was not
expert in the
plan and had received a thick document that I had as yet to digest.
As it turned out I was wrong in thinking
that the Company contribution would occur each
We participate in a "boilerplate" plan that
has IRS approval. Ansay had prepared documents
which required my signature. Because of the technical detail I had to get their help in
what the documents were saying. In the matter of the timing of the Company contribution
called for a single contribution at the end of the year.
The Company, in the contract, only agreed
to the contribution amount stated above and did not
discuss and therefore did not agree to make a contribution every pay day. The meeting in
nothing to do with the contract.
Sometime in December, 2002, the Company received a document entitled "Summary
Description." That document, addressed to employees and designed to answer their
regarding the Plan, states at page 5:
. . .
Will the Employer contribute to the plan?
Each year, in addition to
your salary deferrals, we may contribute to the Plan matching
. . .
POSTIONS OF THE PARTIES
The parties chose not to submit briefs herein and simply orally argued their positions
case at the hearing. The Union submitted a typed version of what it read into the record as
position in this case:
Todays case is very short and to the point. The past contract with
Schwartz Manufacturing and
Local 236T of the United Food and Commercial Workers expired on November 5. 2001.
negotiations for a new Collective Bargaining Agreement an agreement on contributions to the
401k plan was agreed upon. The 401k plan in the previous agreement did not have any
contributions from the Employer, just contributions from the employees. In the existing
which was negotiated in November of 2001, the employer agreed to contribute to the plan
amount of that contribution is not the question before the Arbitrator today but when the
makes that contribution is. It took the employer about eight months to get the employee
contributions in effect and the Local membership, although not happy with the length of time
under stood [sic] it does take time to deal with the Federal regulations. In the early part of
the Union requested a meeting with the Company to fine [sic] out the status of the 401k plan.
at that meeting Mr. Schwartz stated that he thought the matching payment would be at each
paycheck. On August 9.2002, Mr. Schwartz included a statement with the employees
was from that statement that the employees learned that the matching contributions would be
on a yearly basis. The statement stated "originally a contribution was going to be made after
paycheck." So it would be apparent that the employer, up to this time, also assumed that
funds would be paid at each payday. This is exactly what the employees thought would
. . .
The Union admits that during negotiations
the terms of when the Employer would make the
contribution was never discussed, but then neither was when the Employees contribution
made. The Local membership feels that lacking any specific contract language, matching
any reasonable person, would mean to match the amount bargained for at the time of
The Local can not understand why an
employer would take away from its
employees something they feel they had negotiated. We feel
you, the Arbitrator, will agree with the Union that once a year contributions to the
k plan is not reasonable.
The Company referred the Arbitrator to its October 21, 2002 letter to flesh out its
arguments in this
case and it referred the Arbitrator its statements made in regard to the issues, quoted above
2 of this decision.
I note that Article III Management, of the 2001-04 collective
bargaining agreement states:
. . .
4. Unless specifically covered by this Agreement, the conduct of
all other phases of the operation
of the Company are reserved exclusively to the Company.
In addition, I note that the evidence in this case showed that the Union and the
Company never had
a meeting of the minds that the Company would make payday payments on behalf of
participating in the 401(k) plan. In fact, the evidence herein was undisputed that the Union
Company never discussed when the Company should make such payments either at
the 1998-01 contract or at bargaining over the 2001-04 contract.
Indeed, when the 401(k) plan was originally agreed to in the 1998-01 contract, the
specifically stated therein that "[t]he Company will make no contribution to the 401(k) plan."
2001-04 contract, the Company agreed to begin making contributions to the 401(k) plan for
participating employees. However, the agreed-upon language in the 2001-04 contract does
address the date or dates on which the Company was expected to make its contributions to
plan for participating employees.
Mr. Schwartz' (mistaken) statement to employees in a meeting in June, 2002,
Company 401(k) plan payments might be made was made outside of negotiations and during
of the 2001-04 contract. As such, the statement was not binding upon the Company.
the notice received by employees with their August 8, 2002 paycheck did not constitute a
of the labor agreement, as the labor agreement is silent regarding when the Company should
401(k) plan payments.
Thus, the language of Articles III and XX, support a conclusion that the timing of the
Company's contributions to the 401(k) plan were left to the Company to determine.
the 401(k) plan documents submitted herein do not require a contrary conclusion. In this
note that the timing of employee 401(k) plan contributions is a separate provision or term of
401(k) plan, not connected to or dependent upon when the employer contributions can be
addition, Mr. Schwartz' reasons for making one end-of-the-year payment for participating
(that he was following the plan administrator's advice and that one annual payment is
small companies) were not unreasonable, arbitrary or capricious.
In all of the circumstances of this case, and given the fact that the Union failed to
relevant evidence of a violation of the labor agreement herein, I issue the following
The Company did not violate the employee's rights or the labor agreement by not
payday payments to the existing 401(k) plan. Therefore, the grievance is denied and
dismissed in its
Dated in Oshkosh, Wisconsin, this 27th day of March, 2003.
Sharon A. Gallagher, Arbitrator