BEFORE THE ARBITRATOR
In the Matter of the Arbitration of a Dispute Between
MARINETTE FIRE FIGHTERS
INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS
CITY OF MARINETTE
(Temporary Vacancies Grievances)
Mr. Michael Kunesh, Vice President,
International Association of Fire Fighters of Wisconsin, Inc.,
AFL-CIO-CLC, 4539 Kuchera Lane, Manitowoc, Wisconsin, appearing on behalf of
Fighters Association, Local 226.
Godfrey & Kahn, S.C., by Mr. John A. Haase, Attorney,
333 Main Street, Suite 600, P.O. Box
13067, Green Bay, Wisconsin, appearing on behalf of the City of Marinette.
Marinette Fire Fighters Association, International Association of Fire Fighters,
hereinafter "Association", requested that the Wisconsin Employment Relations Commission
a staff arbitrator to hear and decide the instant dispute between the Association and the City
Marinette, hereinafter "City", in accordance with the grievance and arbitration procedures
in the parties' labor agreement. Lauri A. Millot, of the Commission's staff, was designated
arbitrate the dispute. In advance of the hearing, the Association filed additional grievances
City alleging the same issue, contract clause violation and description as the grievance
arbitration and the City requested that they be concurrently heard and addressed by the
The Association did not object and hearing was held before the undersigned on May 11,
Marinette, Wisconsin. There was a stenographic transcript made of the hearing and the
submitted post-hearing briefs and reply briefs in the matter. Based upon the evidence and
arguments of the parties, the undersigned makes and issues the following Award.
The parties agreed that there were no procedural issues in dispute but were unable to
to the substantive issues to be determined in this case. The Association suggested the
issues for determination:
Whether the City violated Article 8 of the contract when it
unilaterally instituted an overtime
policy as directed in the Chief's letter of August 16, 2000?
The City's suggested issue is as follows:
Does the contract guarantee the Union the right to have five
bargaining unit members on each
shift at all times, such that the employer was required to call in a fifth fire fighter on the
indicated in each of the grievances?
Having considered the parties' positions and arguments in relation to the evidence
hearing, I frame the issue as follows:
Whether the City violated the labor agreement by failing to
with 56-hour employees,
temporary vacancies that arise between 7 a.m. and 9 p.m., Monday through Friday,
holidays, when the Fire Chief or Battalion Chief or both are on duty? If so, what is the
. . .
The term "Employee", as used in or covered by this
is limited to the employees
of the Marinette Fire Department, excluding the Fire Chief and the Battalion Chief.
probationary employees shall be included as far as representation of their rights under the
but shall be subject to the provisions herein specifically relating to them.
. . .
RIGHTS OF MANAGEMENT
Except as herein otherwise provided, the management of the
work and the direction of the
working forces, including the right to hire, promote, demote, suspend, or discharge for
and the right to determine the Table of Organization, the number of employees to be
assigned to any
job classification needed to operate the Employer's public jurisdiction, is vested exclusively
Employer. The Employer agrees, however, to notify the Union prior to the effective date of
change in the Table of Organization.
. . .
WORK SCHEDULE, OVERTIME
Members of the Marinette Fire Department will operate on a
three (3) platoon system. Each
platoon shall work a twenty-four (24) hour shift, with forty-eight (48) hours off, for an
fifty-six (56) hour workweek.
Employees called in for emergency
overtime and/or fill-in time shall be compensated at the
rate of time and one-half of their hourly rate, based on a forty (40) hour work week wage
Employees shall receive a minimum of two (2) hours pay for all time worked under a two
Each employee shall be subject to
compensatory time off for all off duty time for training,
which is requested by a supervisor.
A Firefighter or Lieutenant who
temporarily takes the place and assumes the responsibility
of a higher rank will receive the higher rank pay for the actual time spent in the higher
With regard to temporary vacancies in
Firefighter or Lieutenant positions, Lieutenants, (sic)
and Firefighters shall fill-in on a rotating basis according to the official list posted on the
. . .
. . .
3. In the event that a satisfactory resolution is not reached
through Step 2(b), the
grievance shall be submitted to arbitration by giving notice, in writing, to the Employer
(10) days. The arbitrator shall be appointed by the Wisconsin Employment Relations Board,
a member of their staff, upon the request of either the Employer or the Union. The
hearing both sides, shall render his decision, in writing. Such decision shall be final and
both parties to this Agreement. The arbitrator shall have no power to add or to subtract
modify any terms of the Agreement, nor shall they have authority to establish or change any
The City provides fire suppression services to the public through the City of
Department, hereinafter "Department". The Department operates a three-(3) platoon or
hereinafter "crew", system staffed by Firefighters and Lieutenants. Each crew works an
average 56-hour workweek based on a rotating 24-hour shift followed by forty-eight hours
off. Shifts for 56-hour personnel begin and end at 7 a.m.
The Department currently employs 19 personnel including 17 Firefighters and
Battalion Chief Nor and Fire Chief Giver. Nor works a 40 hour Monday through Friday
beginning at 7:30 a.m. and ending at approximately 4 p.m. Giver's work day begins at 8:30
ends at approximately 4:30 p.m.
In 1998, the Department was staffed by a total of 22 personnel in the ranks of Fire
Captain, Lieutenant, and Firefighter. Each of the three crews were staffed by one Captain,
Lieutenant and five Firefighters. The Lieutenants and Firefighters were represented by the
Association and the Captains were represented by the Marinette Fire Supervisors Union.
During 1999 the Mayor's Task Force on City Spending was reviewing the personnel
personnel costs of all city departments. The Task Force concluded that the staffing and
costs in the Department needed to be reduced. Consistent with Task Force
vacant position in the Department was "frozen" indefinitely and a memorandum was issued
personnel of the Department regarding minimum staffing and stated in pertinent part:
Effective June 8, 1999 at 0630 hours, all
shifts shall operate with a minimum of five (5) personnel
on duty. There will still be one (1) union position allowed off on vacation at a time, and
only one (1)
person off on comp time, if no one is on vacation, as we have been doing. This will allow
us to staff
two (2) shifts with six (6) personnel most of the time. The only time that we would be
filling in with
overtime is if the total staff on duty is less than five (5), or if both Officers are off at the
Effective the end of December, 1999, two of the three
retired from the Department
prompting a restructuring by the City. The City eliminated the Captain position on January
and Patrick Nor, the last remaining captain rank employee, was appointed to a newly created
Battalion Chief management position.
By February 2000, two vacancies existed in the Department as the result of the
Lieutenant Ott and Firefighter Hesyck. The Lieutenant position was filled during June 2000.
vacant Firefighter position has not been advertised and has not been filled. Effective June
(2) crews were staffed with six (6) line personnel and one (1) crew was staffed with five (5)
On August 9, 2000, Chief Giver submitted a memorandum on the subject "Reducing
Time" to the City Ad Hoc Committee on Fire Department Overtime. Giver testified that the
memorandum was in response to a request from the Mayor and the Ad Hoc Committee to
ideas on how the Department overtime budget could be reduced. The memorandum, in
part, reads as follows
. . .
A commitment to maintain
no less than seventeen (17) full time union personnel and two (2)
management personnel, which is the staffing we currently operate with.
Minimum staffing of (5).
A solution to the over time
costs is that Battalion Chief Nor and myself could be counted as
the fifth person on the weekdays that we would have overtime. One of us could respond
from 7:00 am until 9:00 pm Monday-Friday, to any calls that would require the five
(5)-person minimum, during which time we would monitor the radio and respond
automatically. From 9:00 pm until 7:00 am we would fill the position
with overtime. This would require us to
pay only ten (10) hours of overtime on weekdays,
and twenty-four (24) hours on the weekends. Also there will most likely be times that due
to vacation or other business that Battalion Chief Nor and myself would not be available to
respond and we would cover with overtime.
What would be
This would require that Battalion Chief
Nor be given a take home vehicle.
Possible problems with this option are:
Page three (3), of the Union Contract,
article 8, Work Schedule, Overtime Pay states, With
regard to temporary vacancies in Firefighter or Lieutenant positions, Lieutenants, and
Firefighters shall fill-in on a rotation basis according to the official list posted on the bulletin
board. I believe that the Union will say we are filling Lieutenant and Firefighter positions
that we are violating the contract, and they will file a grievance. The City of Fond du Lac
the same thing and their Union filled (sic) a grievance based on a past practice of using
fifty-six (56) hour personnel to fill in to minimum staffing. And they changed to use forty
hour personnel to fill in, and the arbitrator ruled in favor of the Union and ordered the City
to pay back the overtime that was due the Union. Also the City of Merrill was moving
toward the same type of situation, when their Union objected and they ended up with the
Chief filling in for the Deputy Chief who is management, for the eight (8) hours during the
. . .
The Ad Hoc Committee modified and implemented Option 2
outlined above and issued the
following on August 15, 2000
Fire Department Overtime Reduction Plan
1. The Department will respond to all fire scenes with no
than 5 persons. During the
hours of 7:00 AM to 9:00 PM Monday-Friday, the response will be made with at least 4
personnel and either the Chief or the Battalion Chief or both. During the hours of 9:00 PM
AM and on weekends or holidays, the response will include at least 5 union personnel and
include the Chief and/or Battalion Chief.
2. If the responders believe that the call
warrants further action, an "all call" may be issued
to bring other fire fighting resources to bear.
3. The Battalion Chief will have permission to take the squad
car home if there is the
potential that he will be a primary responder during the evening hours.
4. The Chief and the Battalion Chief will
develop a schedule of coverage that takes into
account their planned vacations and training to ensure that both are not absent during any
Unplanned absences due to sickness or other reasons which cause both the Chief and the
Chief to be unavailable to respond will be covered by union personnel.
5. The Chief shall set up a system
whereby firefighters and lieutenants will notify the Chief
via the dispatch or other methodology when they will be out of town and unavailable to
an "all call".
6. The Chief will work with the Police
Chief to resolve any and all dispatch issues and inform
the Mayor of those issues and solutions.
7. The Chief will provide a six-month
training schedule with overtime impact for the department to
the Mayor for approval prior to course enrollment.
8. For budgeting purposes in 2001, the
Chief will explore training alternatives that minimize the need
In response to the decision of the Ad Hoc Committee, Chief
Giver issued a memorandum on
August 16, 2000 which addressed staffing as follows:
Date: August 16, 2000
Too: All Personnel
From: Chief Joseph E. Giver
Effective is (sic) date, until further notice
all shifts shall be staffed in the following manner:
A minimum response to any call, which
could be a structure fire, will be with staff of five (5).
During the hours of 0700 and 2100 Monday-Friday, the response will be made with at least
union personnel and either the Chief or the Battalion Chief or both, who will provide
Command. During this time the Chief and Battalion Chief will be monitoring the radio and
automatically respond with a department vehicle directly to the emergency scene.
During the hours on (sic) 2100 and 0700
weekdays the staff of five (5) will be filled out by union
personnel utilizing overtime. Also on weekends, and holidays, union personnel shall fill the
of five (5) for the entire twenty-four (24) hour shift on overtime. Also anytime that the
Battalion Chief cannot respond, union personnel will fill the shift on overtime. The Chief
Battalion Chief may also be responding to any incidents if available but should be paged
time if needed.
During weekdays, (not including holidays)
if it is known in advance that the shift will have less
than five (5) the Chief or Battalion Chief will be automatically responding. If someone calls
or any other reason the shift is short the Battalion Chief will be called at home between 0620
0630 and notified of the situation (sic) if he cannot be reached then call the Chief at home,
out if we (sic) can respond or not.
In the very near future we will develop a
system for personnel to call in if they are out of service
and unavailable to respond for callbacks.
Chief Joseph E. Giver
Marinette Fire Department
Firefighter Robert Thull was the first employee whose fill-in overtime rotation was
as a result of the August 16, 2000 memorandum. Thull testified that during his 15 years with
Department he worked many fill-in shifts. Thull explained that on August 16, 2000 he was
for an overtime shift of 10 hours beginning at 9 p.m. and ending on August 17, 2000 at 7
stated that the "chiefs" had worked the beginning portion of the 24-hour vacancy and that he
relieve a bargaining unit employee when he reported for work. Thull testified that he filled
line position when he arrived.
Thull testified that when the Chief or Battalion Chief is the fifth person for response,
not perform the daily responsibilities in the fire house that the bargaining unit Firefighters
but rather they perform their regular job functions. Thull testified that when a bargaining
member is brought in on overtime as the fifth person during evenings and weekends, he/she
all of the duties that the other Firefighters perform.
The Department has a rotation established by the Association for fill-in shifts.
10 years ago, the Fire Chief offered the Association the opportunity to develop and
rotation with the caveat that if there were problems, then the City would "take it over". The
offers overtime to employees in descending order based on seniority.
The rotation is as follows:
FILL-IN RULES ADOPTED
April 2, 2001
If a person is scheduled for a fill-in shift on
a certain day, and a fill-in is required on an earlier day,
that person would be required to take the earlier fill-in.
The first person on the fill-in list gets the
first day. The second person gets the second, and so
on. No picking of days will be allowed.
You can refuse a fill-in day without penalty
if you are working for someone on that given day,
you are on vacation, funeral leave, sick leave on your scheduled work day before the fill-in,
is working for you or you have a valid doctor's excuse. Comp time does not constitute a
A refusal of a fill-in day will move your
name to the bottom of the fill-in list.
Thirteen (13) hours or more constitutes a
valid fill-in day and a move to the bottom of the list.
A combination of 13 hours or more in combination of fill-ins also constitutes a move to the
of the fill-in list.
Tim Walk, a ten-year member of the Department, testified that as President of the
Association, he filed the 15 grievances pending in this case. Walk testified that the
the result of the Chief and the Battalion Chief taking the place of union personnel when they
in from 7 a.m. to 9 p.m. per Giver's memorandum of August 16, 2000. Walk testified that
dates, the Chief and Battalion Chief did not do bargaining unit work.
Walk testified that there is nothing in the bargaining agreement that requires a
number of Firefighters to be called to a fire scene. Walk testified that Ch. Comm. 30, Fire
Department Safety and Health Standards, Wis. Adm. Code requires five (5) personnel be at a
scene before entering a burning structure, although emergency situations allow for deviations.
also agreed that there is no contractual guarantee to a certain amount of overtime for any
Joseph E. Giver testified that he has held the position of Fire Chief with the City of
since 1996. Giver testified that the current staffing of the department is "six, six, five"
employees on two crews and five employees on the remaining crew. Giver testified that he
the sixth position for the third crew has been eliminated.
Giver testified that prior to his August 16, 2000 memorandum, he responded to fire
Giver testified that if the call was a large incident, he would perform incident command and
it was not a large incident, then he would "stand back and monitor the situation." Giver
when he responds to a fire scene since August 16, 2000 he performs incident command or
acts as the
safety officer and does not perform fire suppression activities. Giver testified that the only
in what he does now as compared to before August 16, 2000 is that he now assumes incident
Giver testified that on the dates giving rise to the grievances, the general operation of
Department was that either he or Battalion Chief Nor would work the beginning portion of a
then the remaining portion was filled by either a Firefighter or a Lieutenant. Giver testified
to the elimination of the Captain positions, he did not ever fill-in for a Captain, Lieutenant or
Firefighter except in one instance for less than two hours when a Lieutenant was scheduled
Battalion Chief Nor, a 30 year employee with the Marinette Fire Department testified
until the elimination of the captain positions, he was a member of the three captain
bargaining unit. Nor testified that since prior to 1994, the Department has used the
schedule that is currently in place. Nor testified the purpose of the rotation schedule was to
out the overtime."
Jerry Plansky, Association Bargaining Committee Chair, testified that during the
of the 1999-2000 contract the City informed the Union that it intended to eliminate the
captain from the Department and therefore all references to "Captain" in the collective
agreement should be removed "to clean up" the agreement. Plansky testified that there was
discussion or proposal by the City to replace "Captain" with "Chief" or "Battalion Chief."
Article 8 of the 1998-1999 collective bargaining agreement relating to temporary
vacancy fill-ins read as follows:
With regard to temporary vacancies in Firefighter or
Lieutenants, and Firefighters shall fill-in on a rotating basis according to the official list
posted on the
Richard Boren, Marinette City Attorney for 14 years, testified that the Captain
eliminated in January 2000. Boren testified that during his employment with the City, the
were never in the same bargaining unit as the firefighters and lieutenants. Boren testified
word "Captain" was removed from the parties' collective bargaining agreement as a "house
Additional facts, as necessary, will be set forth below.
ARGUMENTS OF THE PARTIES
The Association asserts that the City has violated Article 8 of the collective
agreement. The Association acknowledges that the City has the right to establish the level of
but maintains that paragraph five of Article 8 creates the method by which the City is
obligated to fill
temporary vacancies. The Association takes issue with the City's assignment of 40-hour per
management employees to these vacancies when the collective bargaining agreement provides
the temporary vacancies are to be filled with 56-hour per week Firefighters and Lieutenants.
The Association contends that the City has established a past practice of filling the
vacancies as referred to in Article 8 with Firefighters and Lieutenants or with supervisory
personnel when the collective bargaining agreement included Captains in Article 8. The
notes there is a long standing practice of filling temporary vacancies pursuant to the official
on the bulletin board which establishes the rotation and guidelines for over-time fill-ins. The
Association contends that the City's new procedure of filling the temporary vacancies with
management non-union personnel is a deviation from the established practice.
The Association notes that in the past supervisory union member Captains filled in
temporarily vacant Firefighter and Lieutenant positions because the Captain position was in
rotation language of Article 8. The Association argues that when the Captain position
eliminated during the last round of bargaining, the City did not offer a proposal to
with "Chief" or "Battalion Chief". The Union argues that since there was no discussion or
proposal on this subject, then the City does not have the right to include the Chief or
in the filling of the temporary vacancies.
The Association next points out that Article 8 of the contract defines a shift as 24
contends that the City's division of that 24-hour period into a 7 a.m. to 9 p.m. "shift" and 9
7 a.m. "shift" is nothing more than an attempt to circumvent overtime expenses. The
alleges that the City is changing the minimum staffing "when it is suitable for them" and
this division of the 24-hour period only occurs on weekdays and does not apply on weekends
The Association argues that the decision reached in City of Fond du Lac, WERC
Grievance Award 6044 (Gallagher, 4/5/00) wherein she found that the City had violated the
collective bargaining agreement when it assigned 40-hour work week employees to fill in for
work week employees is applicable to this fact situation. As such, the Association argues
same conclusion should be reached in this case.
Based on all of the above arguments, the Association asserts that the City has violated
current agreement and the grievances should be sustained.
The City asserts that the management rights clause of the collective bargaining
provides the City the authority and unrestricted right to determine staffing levels. The City
that labor relations case law supports the unfettered right of an employer to change minimum
levels in the absence of a contractual restriction, bad faith, or the creation of a safety hazard.
City notes that there is not a contractual clause restricting the City's right to determine
staffing, it has not acted in bad faith, and that the Union has not offered any evidence to
safety is at issue.
The City maintains that it has established that the minimum staffing from 7 in the
9 at night is four union personnel and after 9 at night until the next morning minimum
staffing is five
union personnel. The City argues that temporary vacancies are only created when sickness or
cause staffing levels to be less than the management established staffing levels.
The City maintains that it has unilaterally changed the minimum staffing level in the
the full knowledge of the Association. The City asserts that these minimum staffing changes
occurred in such a manner as to create a binding past practice. The City points
to the Association's unsuccessful attempt to bargain a minimum staffing clause as
evidence that the
Association has no rights relating to minimum staffing and it is attempting to obtain through
arbitration what it could not obtain at the bargaining table.
The City disagrees with the Association's conclusion that the decision reached by
Gallagher in City of Fond du Lac is relevant to the pending matter. The City asserts that the
are sufficiently different inasmuch as Marinette has not entered into a Memorandum of
nor are the Chief and Battalion Chief performing bargaining unit work as were the facts in
Fond du Lac and therefore that case can be distinguished.
With regard to the Comm. 30, the City acknowledges that it requires five certified
be present at the scene to conduct an interior attack. The City points out that both the Chief
Battalion Chief are certified firefighters, therefore there is no vacancy should an "interior
required since the Chief and/or Battalion Chief are available to fill in as needed. The City
asserts that it has been the practice in the department for the Chief or Battalion Chief to be
fires and assume incident command. The City points out that when the Chief or Battalion
respond, they are not performing bargaining unit work and therefore they have not replaced
or filled-in for a union position.
In response to the Association suggestions that the safety components of Comm. 30
issue, the City denies that any safety risk exists as a result of a four-man crew. The City
no evidence was offered by the Association asserting a four-man crew constituted a safety
and further, that even if such an allegation was offered, the City follows all state and City
For all of the above stated reasons, the City argues that the grievance should be
At issue in this case is whether the City's actions post-August 16, 2000 violate
the collective bargaining agreement. The Association argues that the contract was violated,
on several theories for its proposition principally, the fill-in language of Article 8,
the 24 hour shift
language of Article 8, a past practice of using only unit personnel to fill-in and arbitral
established in Arbitrator Gallagher's City of Fond du Lac award. Each of these arguments is
The primary directive of an arbitrator in a dispute of this nature is to attempt to
intent of the parties, and specific to this case, what was the parties' intent when they adopted
language of Article 8. Standards of contract interpretation direct this arbitrator to first view
language and determine whether the words "are plain and clear,
conveying a distinct idea" and if so, then there is no need to apply technical rules.
The Common Law
of the Workplace, p. 66-67 citing Elkouri & Elkouri, p 470.
Further, the "surface meaning of the
agreement itself provides the most reliable basis for determining the parties' intent".
Id. at 67.
Looking first to the language of Article 8, it provides in pertinent part:
With regard to temporary vacancies in Firefighter or Lieutenant
positions, Lieutenants, (sic) and
Firefighters shall fill-in on a rotating basis according to the official list posted on the bulletin
The parties disagree as to whether the shifts in question are temporary vacancies as
contemplated by Article 8. The Association asserts that these are temporary vacancies
City has established five (5) bargaining unit personnel as the minimum staffing and the labor
agreement is "crystal clear" as to what ranks can fill these temporary vacancies. The City
the shifts are not temporary vacancies because a vacancy does not exist since the City
minimum staffing from five (5) bargaining unit personnel to four (4) bargaining unit
between the hours of 7 a.m. and 9 p.m., Monday through Friday, except holidays when the
Battalion Chief or both are on duty.
Article 2 of the parties' agreement provides the City with the right to "the
management of the
work and the direction of the working forces." The clause further states that the City has the
to ". . . determine . . . the number of employees to be assigned to any job classification"
the notice requirement to the Association prior to the effective date of any change. Thus, the
has the right to manage its workforce and establish minimum staffing without any
Giver's memorandum of August 16, 2000 states that the City has reduced the
staffing from five (5) bargaining unit personnel to four (4) bargaining unit personnel on
and hours when the Chief or Battalion Chief or both are on duty. This action is consistent
Article 2. The result of this is that for most shifts the minimum staffing is five (5)
personnel as the Association concludes, but that the City has also established minimum
staffing at four
(4) bargaining unit members when the vacant shifts occur Monday through Friday, except
between the hours of 7 a.m. and 9 p.m. when the Chief or Battalion Chief or both are on
The evidence indicates that the portions of the shifts that are the subject of the
began at 7 a.m. and ended at 9 p.m., Monday through Friday when the Chief and/or
were on duty. There were four (4) bargaining unit members working
these shifts and the minimum staffing established by the City pursuant to its
management rights clause
was four (4) bargaining unit members. Given this, I find that temporary vacancies did not
that the City acted within its contractual rights when it did not call-in a bargaining unit
member to fill-in on overtime.
Even assuming that these are temporary vacancies as contemplated by Article 8, the
not have an obligation to fill them as the Association argues. It is well-recognized that
under its inherent right to operate a plant, is entitled to the exclusive determination of
vacancy exists in a particular classification and whether, if one exists, it should be filled".
Lakes Pipe Line Co. 25 LA, 885, 888 (Roberts, 1955) See also Reynolds Metal Co. 16 LA
(Klamon, 1951) and Magnet Cove Barium Corp. 20 LA 720 (Abernethy, 1953). This
is limited by the existence of a contract clause stating a specific number of employees are to
assigned to a shift or if there is a contractual obligation to fill all vacancies.
Id. at 888.
Article 8 provides that the City "shall fill-in on a rotating basis according to the
posted on the bulletin board." Although this states that the City "shall fill-in, . . ." and it
superficially interpreted to mean that the City must fill the temporary vacancies, reading the
in its entirety leads me to a different conclusion. The sentence does not state that all
be filled, but rather states that the vacancies shall be filled in the manner prescribed. The
confirms that the Fill-In Rules as created and adopted by the Association are what is referred
the language of Article 8. Nor testified that the purpose of the rules "was to try and even
overtime." There is no contractual clause that obligates the City to fill all vacancies.
language of Article 8 does not obligate the City to fill all temporary vacancies, but rather
the City to fill temporary vacancies pursuant to the Fill-In Rules which equalize the
overtime if the City decides to fill these vacancies.
In this case the City has decided, per the action of the Ad Hoc Committee on Fire
Overtime, that it is not necessary to fill portions of 24-hour Firefighter or Lieutenant shifts
become vacant from 7 a.m. to 9 p.m., Monday through Friday, when at least the Fire Chief
Battalion Chief are on duty. The Committee further determined that for purposes of safety
compliance with Comm. 30, the Fire Chief or Battalion Chief would respond to these calls
the bargaining unit personnel. 1/ As such, the City has established two minimum staffing
the collective bargaining agreement does not contain a clause which sets forth the number of
personnel to be assigned to a shift. The Association concedes that it sought such a provision
bargaining and failed to obtain it. Given this, and in light of the City's right to manage its
and determine the number
of employees, I find that the City acted within its agreement rights when it decided to
not fill the
vacancies created by Firefighter or Lieutenant absences during the hours of 7 a.m. to
9 p.m. as a
result of the fiscal constraints that the City was experiencing.
1/ The Association asserts that since the City
did not replace the "Captain" reference in Article 8 with either
"Chief" or "Battalion Chief" during bargaining, then the Chief and/or Battalion Chief cannot
fill-in for the
temporary vacancies. The testimony confirms that the Chief and Battalion Chief did not
fill-in for either
Lieutenants or Firefighters, but rather the positions were left vacant. The Chief and
Battalion Chief did not
perform Lieutenant or Firefighter responsibilities. The testimony indicates on those days
when a crew was staffed
by four (4) line personnel, the only effect this had on the Chief and/or Battalion Chief was
that their working hours
were realigned. As such, the Association argument is not consistent with the facts of this
The Association next argues that Article 8 defines a shift as 24-hours and that the
unilaterally changed the meaning of a "shift" by dividing it into smaller increments.
Association is arguing that since Article 8 states that employees ". . . shall work a
hour shift, . . ." then only 24-hour shifts exist and therefore shifts should only be filled in
increments. This argument is flawed. First, the language of the Fill-In Rules which states
(13) hours or more constitute a valid fill-in day . . ." indicates that the parties have
that the totality of a shift may be 24-hours, but that the 24-hours can be and is divided.
President Walk defined temporary as "anything from one hour to several 24-hour shifts" and
testified that he filled-in for "a short time period" for a represented employee on one
occasion in the
past when the employee had a medical appointment to attend. Thus, the evidence supports
parties have not viewed 24-hour shifts as indivisible blocks of time. Second, the Article
that increments of less than two hours of work will be compensated at a minimum of two
worked. Since the contract identifies an increment of two hours, it is not possible for the
have intended the minimum work increment to be 24 hours and thus the Association's
The Association next asserts that there is a past practice of filling all temporary
contractually identified Firefighters and Lieutenants. The existence of such a practice can be
to give meaning to an ambiguous clause in a labor agreement or can create a separate
condition of employment. The Common Law of the Workplace,
Theodore St. Antoine, (BNA, 1999)
p. 81. In either case, the essential question is whether the parties intended to be
bound by the alleged
practice. Id. at 82.
A binding past practices is "a pattern of prior conduct consistently undertaken in
situations so as to evolve into an understanding of the parties that the conduct is the
course of action." Id. It is not in dispute that the City has since at least
1994 filled all temporary
vacancies caused by vacation leave, sick leave or compensatory time with Firefighters,
and Captains when they existed. Though I find that the Association has established that the
a pattern of recurring conduct when filling temporary vacancies, I do not find that the parties
reached an understanding since no evidence was presented to establish that the parties had
agreed to the practice. As was well-articulated by Arbitrator Harry Shulman:
There are other practices which are not the result of joint
determination at all . . . . They may be
choices by management in the exercise of managerial discretion as to convenient methods at
In such cases there is no thought of obligation or commitment for the future. Such practices
merely present ways of doing things. The relevant item of significance is not the nature of
particular method but the managerial freedom with respect to it. Being the product of
determination in its permitted discretion, such practices are, in the absence of contract
the contrary, subject to changes in the same discretion. . . .
Ford Motor Co., 19 LA 237, 241-242 (Shullman, 1952). See
also Ohio State University, 81
LA 1060 (Modjeska, 1983).
The Association's reliance upon a binding past practice to establish a contractual
not substantiated. Though the Association has found the manner the City has utilized in
vacancies to be satisfactory, there is no evidence to suggest that the City intended to be
bound by this
practice. The evidence indicates that the City's use of unit personnel for fill-in shifts was an
operational decision by the City in directing its workforce. This practice was convenient for
at the time it was implemented due to the availability of overtime funds, but the financial
the City has changed and the labor agreement allows the City to change its method of
light of the fiscal constraints.
Finally, the Association relies upon the decision reached in City of Fond du Lac,
Grievance Award 6044 (Gallagher, 4/5/00) in support of its position in this case. In City of
Fond du Lac, the Arbitrator was presented with a similar overtime fill-in grievance where the
had allocated a portion of a 24-hour shift work opportunity to the 40-hour per week positions
paramedic captain and fire prevention officer rather than offer overtime to 56-hour
Arbitrator Gallagher specifically stated that her conclusion that fire prevention officer
not fill-in for 56-hour employees was guided by the
memorandum of understanding entered into by the parties which contained the language
position may not occupy a partial 24 hour call in need. . . ." She further stated that her
that the paramedic captain could not fill in for 56-hour employees was based on the
standards clause contained in the parties' collective bargaining agreement and a finding that a
reduction in benefits had occurred since the 56-hour employees previously had worked the
full 24-hour fill-in shift rather than just a portion of the 24-hour fill-in shift.
These facts distinguish the situation in Fond du Lac from the facts in this case. The
collective bargaining agreement between the City and the Association does not contain a
of standards clause nor is there a memorandum of understanding or any other negotiated
that limits the City's management rights in this area. As of result of these differing facts, the
Association's reliance on this is not persuasive.
Based on the foregoing, the record as a whole and the arguments of the parties, the
undersigned makes and issues the following
1. No. The City did not violate the labor agreement by not filling with 56-hour
temporary vacancies that arose between 7:00 a.m. and 9:00 p.m., Monday through Friday,
holidays, when Fire Chief or Battalion Chief or both were on duty.
2. The grievances are dismissed.
Dated at Madison, Wisconsin this 13th day of November, 2001.
Lauri A. Millot, Arbitrator